3.1 AGM of the Society shall be held not more than 15 months after the adjournment of the previous AGM.

3.2 Every general meeting, other than an AGM, is an extraordinary general meeting.

3.3 The Directors may, whenever they think fit, convene an extraordinary general meeting.

3.4 Notice of a general meeting shall specify the place, the day and the hour of meeting, and, in case of special business, the general nature of that business

3.5 Such notice may be given either personally, mail or by public notice in the local Chinese daily newspaper with at least fourteen (14) days in advance.

3.6 The accidental omission to give notice of a meeting to, or the non-receipt of a notice by, any of the members entitled to receive notice does not invalidate proceedings at that meeting.

3.7 Special business is:3.7.1 All business of an extraordinary general meeting except the adoption of rules or order, and

3.7.2 All business that is transacted at an AGM, except,
i) the adoption of rules of order,
ii) the consideration of the financial statements
iii) the report of the directors
iv) the report of the auditor, if any
v) the election of directors,
vi) the appointment of the auditor, if required, and
vii) such other business as, under these by-laws, ought to be transacted at an annual general meeting, or business which is brought under consideration by the report of the directors issued with the notice convening the meeting.

3.8 No business, other than the election of a chairman and the adjournment or termination of the meeting, shall be conducted at a general meeting at a time when a quorum is not present.

3.9 If at any time during a general meeting there ceases to be a quorum present, business then in progress shall be suspended until there is a quorum present or until the meeting is adjourned or terminated.

3.10 A quorum is five (5) members present or such greater number as the members may determine at a general meeting.

3.11 If within thirty (30) minutes for the time appointed for a members’ meeting a quorum is not present, the meeting shall stand adjourned to the same day in the next week, at the same time and place, and if, at the adjourned meeting, a quorum is not present within thirty (30) minutes from the time appointed for the meeting, the members present constitute a quorum.

3.12 The president of the Society, the vice-president, or in the absence of both, one of the other directors present shall preside as chairman of a general meeting.

3.13 If at a general meeting
3.13.1 There is no president, vice-president or any other director present within fifteen (15) minutes after the time appointed for holding the meeting, or
3.13.2 The president and all other directors are unwilling to act as chairman,The members present shall choose one among themselves to be chairman.

3.14 A general meeting may be adjourned from time to time and from place to place, but no business shall be transacted at an adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place.

3.15 When a meeting is adjourned for 10 days or more, notice of the adjourned meeting shall be given as in the case of the original meeting

3.16 Except as provided in this by-law, it is not necessary to give notice of adjournment or of the business to be transacted at an adjourned meeting.

3.17 In case of an equality of votes the chairman shall not have a casting or second vote in addition to the vote to which he may be entitled as a member and the proposed resolution shall not pass.

3.18 Voting is by show of hands, except in the case of election of directors, where ballots will be used.

3.19 Voting by proxy is not permitted.

3.20 To qualify to run as director of the Society, a member shall pay membership dues at least 14 days prior to the date of the general meeting for the election of directors

3.21 The Board of Directors shall call for nomination from the members for election to the Board 60 days prior to the date of the general meeting of members for the election of directors of the Society.

3.22 In the general meeting of members for the election of directors, there shall be no nomination from the floor.

3.23 All nominations for directors shall be signed by at least two members in good standing and be submitted to the Nomination Committee at least 21 days prior to the date of the general meeting.